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User Terms

Version: 2026-10 · Effective: 1 November 2026

Sitedrive is a service meant for the scheduling and employee guidance of a construction project (hereinafter “Service”). The Service is provided by Sitedrive Oy (business ID: 2768803-6; address: Lapinlahdenkatu 16, 00180 Helsinki) (hereinafter “Sitedrive” or “we”).

These user terms (hereinafter “Terms”) apply to the browser version, the mobile application and the interfaces (such as the API) of the Service.

You use the Service as an employee or a subcontractor of a Sitedrive customer (hereinafter “Company”). Your use of the Services is governed by an agreement between Sitedrive and the Company (hereinafter “Service Agreement”) and the Sitedrive General Terms of Service (hereinafter the “General Terms”), if these Terms conflict with either of these the Service Agreement and General Terms prevail.

By accepting these Terms, you are deemed to have read and understood them, and you are bound by them. You accept the Terms by ticking the acceptance box, registering for the Service or using it. If you do not accept the Terms, do not use the Service.

Sitedrive reserves the right to amend these Terms at any time to reflect changes in the Service, in the agreement between Sitedrive and the Customer, or in applicable law. Amendments enter into force when they are published in the Service. By continuing to use the Service, you are deemed to have approved the amendments and are bound by them.

Users

The Company will create administration users (“Admins”) who will create other users for the Company, manage the Service and all usage by users appointed by the Company Admins and Site Managers in the Service. Site Managers manage users for a project under the Company Service and they can appoint users for their own project. Admins, Site managers and all other users appointed by them are referred to as “Users” in these Terms. A single User may be appointed to use the Service for multiple Companies. Depending on the task they perform in the Service they are considered to be Users of that Company whose tasks they are carrying out.

Registering for the Service

For you to be able to use the Service for a Company, the Company (Admin or Site Manager) must give you access. Admins and Site Managers can give access either on the Service’s website or its mobile application.

You can start a Free Trial on behalf of your organization. During the Free Trial you are the Customer as described in these Terms. The Free Trial is a limited time right to use the Services for free of charge. After the Free Trial period ends the use of the Services is automatically terminated unless your organization purchases a paid subscription of the Services thus becoming the Company.

You sign in to the Service with an email address or a supported sign-in provider. Signing in creates a personal user account, which gives no access to a Company’s data until the Company provides you with the data at its discretion. Sitedrive erases your user account 30 days after its last sign-in if you have not been given access by a Company, started a trial or accepted these Terms, and 12 months after your last sign-in if you no longer have access to any Company’s account.

When creating an account, you must provide us with accurate and up-to-date information about yourself and maintain such information up to date via the Service or by informing us of any changes to such data immediately.

Your account

Your login credentials are personal. Keep them secret, do not share them, and notify Sitedrive immediately if you suspect unauthorised use. Actions performed with your credentials are treated as your actions.

Service use

The Service enables the Company to manage the scheduling of construction projects and guide the people engaged in the projects.

The Admins or Site Managers add the required information to the Service.

When you enter the Service for the first time, you will be asked to accept these Terms in the Service and become a User. The Service cannot be used without accepting them.

The Company and its Users are responsible for procuring the equipment, connections and systems required for the Service and for the costs thereof (such as phone costs). Information about the equipment and system requirements can be found on Sitedrive’s website.

If you create a personal access token or connect a third-party tool, such as an AI assistant, to the Service, you are responsible for all use made through that token or tool. Data that the tool reads from the Service is processed by the tool’s provider and not by Sitedrive.

Sitedrive develops the Service continuously and may change or remove different Service functionalities and features.

You may not:

  • copy, modify, distribute, rent, sublicense or resell the Service or Sitedrive materials, or give anyone else access to them;
  • circumvent or attempt to circumvent the Service’s security or copy protections;
  • reverse engineer the Service, except where mandatory law allows it;
  • upload or transmit anything that may harm or disrupt the Service, its security or other customers;
  • use the Service contrary to law, good practice or the Service Agreement.

Service provision

Sitedrive uses commercially reasonable efforts to provide the Service in line with its service description, and gives no other warranties about the quality, content or functionality of the Service.

Service levels, such as availability commitments or support response times (“SLA”), apply only to licences whose Licence Type, as specified in the Service Agreement, expressly includes them. For other licences, no service level applies beyond the service description. Any SLA is an arrangement between Sitedrive and the Company, and you cannot make claims under it directly.

The Service may be unavailable during maintenance, for security reasons, or because of disruptions in third-party services, networks or devices. Sitedrive may change, update or stop offering the Service or any feature. The Service may include third-party services or software that are subject to the terms of those third parties; Sitedrive is not responsible for them.

Sitedrive may not be used for illegal purposes.

Sitedrive may prevent a User’s access to the service without prior notification if it suspects that the User is in breach of these Terms.

Privacy and processing of personal data

Sitedrive processes your personal data (such as name and contact details, the record of your acceptance of these Terms, user support, and Sitedrive’s own product analytics and security logs) to provide the Service, as described in its privacy policy at https://sitedrive.com/privacy.

With respect to personal data processed in the Company's account, the Company acts as the controller and Sitedrive acts as the processor within the meaning of the General Data Protection Regulation (EU) 2016/679 (GDPR). Sitedrive processes such personal data on behalf of the Company in accordance with the data processing agreement between Sitedrive and the Company and the Company's documented instructions.

Intellectual property rights

The intellectual property rights to the Service and to all materials related to the Service and any copies thereof are the exclusive property of Sitedrive and/or its licensors/subcontractors. Intellectual property rights mean copyright and related rights, patents, utility models, design rights, trademarks, brand names, trade secrets, know-how and all other registered or unregistered intellectual property rights.

Use of the Service or these Terms does not transfer or license the Sitedrive’s intellectual property rights to you other than the right to use the Service as described in these Terms.

Limitation of liability

Sitedrive may, pursuant to its own discretion, at any time, discontinue or suspend the provision of the Service or a part thereof or modify and update the Service. Sitedrive is not liable for any possible damage caused by such actions.

You are responsible for all information you enter in the Service and the accuracy of said information. Company and its Users are liable for the management of the construction projects and the liabilities related to the implementation of the construction projects and that in no way does the use of the Service transfer liability for the organizing a construction project or its prompt performance to Sitedrive.

Under no circumstances is Sitedrive liable for any indirect or consequential damage caused to the Company or to any Users.

Validity of these Terms

These Terms are valid until further notice and will remain valid for as long as you have the right to use the Service.

You may stop using the Service at any time and may delete your user account in the Service. Deleting the user account does not delete the information you have entered in a Company’s account, which is the Company’s data. Sitedrive may, at any time, discontinue the provision of the Service either temporarily or permanently.

Transfer of right to use the Service and amendments to these Terms

You do not have the right to transfer your rights to a third party under these Terms. Sitedrive has the right to transfer the Service and its Users to its group company or as part of an asset deal or transfer or some other corporate arrangement. Sitedrive has the right to use subcontractors in the provision of the service.

Sitedrive has the right to change these Terms by publishing the new Terms on the Service’s web pages and by informing you of the change by sending an email to the email address indicated by you or informing you directly via the Service. If the change is material, you are asked to accept the amended Terms in the Service before continuing to use it. Otherwise, you accept the amended Terms by continuing the use of the Service after the publication of the amended Terms.

Applicable law and jurisdiction

These Terms are governed by Finnish law.